Field Trip Checklist

Gather the following information:

  • School name, street address, and phone number
  • Contact teacher’s name, home/cell numbers, and email address
  • Grade level and number of students
  • Preferred visit date with one alternative date
  • Special needs issues
  • Lunch plans
  • Adult chaperones 10:1 ratio
  • Plan arrival and departure times
  • Bus travel time


  • Get your principal’s approval
  • Get forms signed
  • Complete & process your transportation and fuel funding form


  • Complete our online Field Trip Request Form
  • Get verbal confirmation from our Education Coordinator
  • We will email you a written confirmation after your $80 deposit by credit card or check has been received
  • Call if your plans change

If you do not cancel at least 24 hours in advance, your group will be charged the minimum amount.

Lunch on your own — Lunch sites:

  • The Ocean Isle Beach Community Center, located three blocks from the Museum, has sheltered picnic tables and restrooms. To reserve the Community Center for your group’s lunch, call Ocean Isle Beach Town Hall at 910-579-2166.
  • The Ocean Isle Beach Park, located on Old Georgetown Road, may meet your group’s needs. For more information, call Ocean Isle Beach Town Hall at 910-579-2166.

Before Your Visit:

  • Teach your students about museums and planetariums
  • Teach museum & planetarium etiquette
  • Communicate the responsibilities of chaperones and teachers
  • Pre-teach the curriculum
  • Call and confirm your visit a week in advance
  • Make nametags
  • Review travel route & distribute copies to all drivers and teachers
  • Collect admission fees for each facility from students & chaperones
  • Prepare separate payments for each facility

Day of Visit:

  • Wear name tags
  • Review Museum & Planetarium etiquette
  • Review chaperone & teacher responsibilities
  • Call if you are delayed for any reason
  • Full payment for each facility is due upon arrival; please prepare separate payments for each facility