There are currently two open positions: Executive Director and Marketing Coordinator. Job Descriptions appear below.
Ocean Isle Museum Foundation, Inc.
Job Title: Executive Director
Facility: Museum of Coastal Carolina and Ingram Planetarium
Reports to: Executive Director
Date: May 3, 2021
Fair Labor Standards Act (FLSA): 40 hours – Salary
Full Job Description
- To plan, organize, manage, and coordinate the administrative and programmatical functions of the museum and planetarium, overseeing the day to day operations; supervising the work of professional, technical and clerical staff as well as volunteers, oversee budgeting and fiscal matters; gift shop, resource development; community outreach, educational programs, marketing, coordinate tours, make presentations, perform other related duties as assigned by the Executive Committee of the Board of Trustees.
Essential Functions—May include but are not limited to the following:
- Performs under the direct supervision of the Board of Trustees; determines own method of performing assigned work. The director will lead the Foundation through the changes set out in our new strategic plan.
- Direct, supervise, monitor, and review the work of assigned professional, technical, and clerical staff as well as volunteers consistent with the work plan; assign work activities; projects and programs; monitor work flow; review and evaluate work products, methods, and procedures.
- Select, train, motivate, and evaluate assigned Museum of Coastal Carolina and Ingram Planetarium personnel; provide or coordinate staff training; conduct performance evaluations’ implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the Museum of Coastal Carolina and Ingram Planetarium.
- Working closely with the Treasurer of the Board of Trustees and all board members; prepare and monitor budgets for the Museum of Coastal Carolina and Ingram Planetarium; coordinate data collection; prepare final budget presentation with justifications; coordinate and participate in the on-going budget monitoring process. Oversight of the business manager’s reports. Working closely with the professional accountant.
- Maintain the Museum of Coastal Carolina and Ingram Planetarium fiscal operations; track and monitor expenditures, approve payments, verify payroll data.
- Assist in the identification and allocation of resources (fiscal, staffing, information technology, supplies, and materials;) and contribute to the problem-solving, decision-making, and planning activities of the Museum of Coastal Carolina and Ingram Planetarium.
- Participate in the development, planning, and implementation of the Museum of Coastal Carolina and the Ingram Planetarium’s goals and objectives; recommend and administer policies and procedures as necessary and upon request; conduct research and provide input regarding administrative needs and existing systems/processes.
- Participate in the planning, coordinating, and monitoring of a variety of the Museum of Coastal Carolina and the Ingram Planetarium’s programs such as volunteers, publicity, exhibits, and education.
- Oversee the development, acquisition, and marketing of all exhibits, collections, programs, presentations, and other educational events in keeping with the mission statement of the Museum of Coastal Carolina and Ingram Planetarium.
- Oversee the care and physical maintenance of both facilities including all exhibits and collections.
- Develop and maintain effective relations with local, regional, state, and national entities (both private and governmental) for the benefit of the Museum of Coastal Carolina and Ingram Planetarium and their stated mission.
- Maintain data, records, and documentation on manual and electronic information systems.
- Design and recommend systems, procedures, forms, and instructions for internal departmental use.
- Conduct research and prepare correspondence, reports, studies, and other documentation as necessary and upon request from the Executive Committee of the Board.
- Answer questions and provide information to the public; investigate complaints, and recommend corrective action as necessary.
- Build and maintain positive working relationships with co-workers, other agencies and managers, and the community utilizing accepted principles of effective customer service.
- Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the Museum of Coastal Carolina and the Ingram Planetarium
- Represent the Museum of Coastal Carolina and Ingram Planetarium to all publics, customers, and collaborative partners in a positive and productive manner.
- Serve as a positive and motivational team leader as well as a positive and effective team member.
- Maintain a high level of professionalism in performing assigned duties and responsibilities; support the mission and philosophy of the Museum of Coastal Carolina and Ingram Planetarium; and ensures that all work rules, policies, and procedures are adhered to; and updates knowledge through staff development opportunities and professional journals.
About Brunswick County
Brunswick County is the southernmost county in the U.S. state of North Carolina. As of the 2010 census, the population was 107,431. Its population was only 73,143 in 2000, making it one of the fastest growing counties in the state. With a nominal growth rate of about 47% in ten years, much of the growth is centered in the eastern section of the county in the suburbs of Wilmington such as Leland, Belville and Southport. A 2019 estimated population of 142,820 makes Brunswick the 4th-fastest-growing county in the country. The county seat is Bolivia, which at a population of around 150 people is among the least populous county seats in the state. The 2020 census will show exponential continued growth in Brunswick County.
Much of the economy of the county is built around tourism, with beach communities lying along the south-facing beaches past Cape Fear such as Bald Head Island, Holden Beach, Ocean Isle Beach, Sunset Beach and Oak Island being popular destinations.
About the Museum and Planetarium
Master’s Degree in Museum Administration, Business Administration, or a related field and 7 years of business leadership experience in a non-profit cultural organization (museum leadership experience preferred) that includes generating revenue, growing audiences and supporters, and maintaining community relationships; or an equivalent combination of education and experience. Good driving record.
- Valid NC Driver License
Application Deadline June 4, 2021
Anticipated start date is September 1, 2021.
The hiring range for this position is $55.000 – $65,000. Salary will be determined based on qualifications, internal equity, budget, and market considerations.
Ocean Isle Museum Foundation, Inc.
Submit cover letter and resume to: Jerry Thrift, Search Committee Chairperson, 21 East Second St., Ocean Isle Beach, NC 28469 or by email to [email protected] Deadline to apply is June 4, 2021.
Job Title: Marketing Coordinator
Facility: Museum of Coastal Carolina and Ingram Planetarium
Reports to: Executive Director
Date: February 15, 2021
Fair Labor Standards Act (FLSA) Exempt: Part-time 15-30 hours
Ocean Isle Museum Foundation, Inc. Position located at Museum of Coastal Carolina at 21 E. 2nd St., Ocean Isle Beach, NC 28469
The Foundation provides programs and experiences that deepen the engagement of students, teachers and the general public in STEM (science, technology, engineering, and math) and STEM-related disciplines. Ingram Planetarium emboldens people to wonder, to ask questions, to understand and to create a better future. Our mission is to broaden the understanding of our earth, solar system and our universe by providing quality entertaining and educational facilities for both the public and school students through activities and exhibits.
Position Overview: The Marketing Coordinator is responsible for publicizing and promoting the Museum and the Planetarium and their collections, exhibitions, theater shows and activities/events. The coordinator will maintain visibility in the region and create an overall awareness of the organization while exploring opportunities to encourage visitation.
- Previous professional marketing experience required: Marketing Degree preferred or related degree or experience
- A minimum of 2 years of professional experience
- Demonstrates strong written and verbal communications skills
- Possesses competent computer
- Experience speaking before a large group of various ages
- Demonstrates ability to cooperate fully with other staff, volunteers, interns, board members, visitors and a diversity of community constituents
- Ability to work independently
- Proficiency in MS Office Suite (Outlook, Microsoft Word and Excel and PowerPoint)
- Excellent interpersonal and communication skills (both written and verbal)
- Professional appearance and demeanor – uniform required during staff on duty days
- Flexibility in working hours, as evening, weekend and holiday work is required. Work 15-20 hours a week off-season; 30 summer
- Other skills/abilities – proficient in website, graphics design, photography and social media and networking
Essential Job Functions
- Create a marketing plan and advertising schedule at beginning of fiscal year that is based on analysis of market research, surveys and marketing trends
- Develop and review a marketing budget and monitor expenses to stay within the board-approved budget
- Participate in all marketing committee meetings disseminating minutes of meetings
- Encourage media coverage of museum and planetarium by writing and submitting press releases to the proper contacts while ensuring accuracy and optimal timing
- Identify ways to broaden and diversify the audience base to both facilities (i.e. social media, expos, speaking engagements, branding)
- Successfully market the programs, dome shows, laser shows, events, rentals and fundraisers
- Ensure that staff and volunteers dealing in customer service have accurate information about events, activities, programs, shows and fundraisers
- Update and maintain the Foundation website information
- Update and maintain information promoted on main entry signs
- Update and maintain the phone greetings information at both the Museum and Planetarium
- Take, record, categorize and maintain digitized photographs for media releases, graphics, etc. obtained photo releases as needed
- Design rack cards, brochures, invitations and flyers for fundraising events, receptions, show previews and other special activities
- Develop ads, submit according to specs and timelines with review prior to print or renewals
- Develop and maintain a close relationship with area Chambers of Commerce, media contacts and other partners in tourism and marketing to promote and increase awareness of events.
- Represent the Museum and Planetarium at public speaking engagements or expos
- Market to draw new members
- Market to draw new volunteers working with the Volunteer Coordinator
- Maintain an open line of communication with entire staff
- Preview/edit all outgoing marketing materials, newsletters, articles, etc.
- As staff on duty, responsible for opening and closing the facilities
- Provide general public information
Non-essential Job Duties
- Assist as needed, coordination of school group visitation practices and procedures i.e. registration, confirmations
- Assist educator in coverage for school group visitation
- Assist with training volunteers and new hires
- Assist with special events
- Assist with gift-shop operations as needed
- Train on point-of-sale and daily reporting
- Assist in identifying and recruiting volunteers
Skills, knowledge, abilities and traits
- Excellent verbal and written communication skills
- Detail-oriented, excellent planning, problem solving and organizational skills, multi-tasker
- Ability to plan and think creatively
- Assist with Foundation special events
- Work cohesively with board members of the Foundation
- Must possess a valid driver’s license
Majority of work is performed in a professional office environment at the museum. Must be able to stand for extended periods of time, as well as lift and move supplies and equipment (up to 50 lbs.).
Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as requested to meet ongoing needs of the organization.
If you are interested in pursuing this opportunity, email your resume to the Executive Director at: [email protected]
The Museum of Coastal Carolina and Ingram Planetarium are always ready to welcome new volunteers.
At our facilities, volunteers are able to create fun and unique experiences. All of our volunteers have the opportunity to take part in many different engaging educational activities ranging from helping with our live touch tank filled with cool sea creatures to creating pocket solar systems with kids during our Budding Scientist program.
Still in high school and want to use your free time by engaging with your local community in an exciting and educational way? In our Junior Volunteer Program, you will gain first-hand experience in how we run our facilities and programs. If interested, we also offer the opportunity to host your own program as well as take part in our Budding Scientist program featuring hands-on science activities.
Our volunteers are loved and appreciated here at the Museum of Coastal Carolina and Ingram Planetarium. Join our team today to start creating more fun and unique experiences!
Please contact our Volunteer Coordinator by phone (910-579-1016 Ext.105) or by email ([email protected]) for more information.